DRAFT: May 9, 1995
1. US CMS Organization
The organization of the US CMS Collaboration is described below. The
organization of the full CMS Collaboration is described in the CMS Technical
Proposal.
All US members of the CMS collaboration are members of the US CMS
Collaboration. Institutions which have applied for CMS membership but have not
yet been accepted or rejected shall be non-voting members of the US CMS
Collaboration. The US CMS institutions and members are listed in
Appendix A.
The US CMS Collaboration Board is the governing body and highest authority of
the US CMS Collaboration. The Collaboration Board is composed of one
representative from each US institution that is a member of the CMS
Collaboration. An Institutional Representative is chosen by each US CMS
institution. The chair of the Collaboration Board is elected by the board, and
serves as the US representative on the CMS Management Board. Collaboration
Board decisions are reached by consensus whenever possible. In the event a
consensus cannot be reached, matters are decided by a majority vote of the
members present. The US CMS Collaboration Board members are indicated in the
membership listing in Appendix A.
The US CMS Collaboration Board shall hold at least one meeting per year.
Presently, the annual meeting and election of officers is held in the spring
(April), and a second meeting is held in the fall before the annual budget
submission. Other meetings may be called as necessary by the Collaboration
Board Chair, or by 25% of the Collaboration Board members. Collaboration Board
meetings will be open to all US CMS members, but only the Institution
Representative or designee may vote.
Minutes of all US CMS Collaboration Board meetings shall be provided by the
US
CMS Collaboration Board Chair. The minutes shall be submitted for approval at
the next subsequent Collaboration Board meeting, and shall be publicly
available to all US CMS Collaboration members.
Each US CMS Institution shall have one vote, to be cast by the Institutional
Representative or designee. The Institutional Representative may designate
another CMS member from the same institution as that institution's voting
representative.
Nominations for US CMS elective offices may be made by any US CMS member, and
must be seconded by a member of the Collaboration Board. The US CMS
Spokesperson shall supervise the election of the US CMS Collaboration Board
Chair and of members of the US CMS Management Board, and the US CMS
Collaboration Board Chair shall supervise the election of the US CMS
Spokesperson. Elections shall be conducted by secret ballot, with the majority
of votes of all US CMS institutions being required for election. In the event
no candidate receives a majority vote on the first ballot, a runoff between the
two candidates receiving the largest number of votes shall be conducted.
The US CMS elective offices are the US CMS Collaboration Board Chair and the US
CMS Spokesperson. The term of the Collaboration Board Chair shall be one year,
with the limitation that the Collaboration Board Chair may serve no more than
two consecutive full terms. The term of the Spokesperson shall be three years,
with the possibility of reelection to succeeding terms. In the event of a
vacancy in an elective office, a special election to fill the unexpired term
shall be conducted.
Should serious problems arise concerning the performance of any elected member
of the US CMS Management Board, the recommendation for change shall be brought
by the US CMS Collaboration Board Chair. (A recommendation for change of the
Collaboration Board Chair would be brought by the US CMS Spokesperson.) A
decision for change will require a 2/3 majority of the members of the US CMS
Collaboration Board.
The US CMS Management Board is the body concerned with directing the US CMS
Project. All major decisions of the US CMS Management Board will be submitted
to the US CMS Collaboration Board for ratification. The Management board is
composed of the US CMS Spokesperson, of the US CMS Collaboration Board Chair,
of CMS subsystem managers where relevant, of an elected representative from
each US CMS subsystem, of liaisons to the US funding agencies, of technical
representatives of the major US subsystems, and of US CMS project management
representatives. No individual shall have more than one vote regardless of the
number of ways he/she may qualify for Management Board membership. The
organization and members of the US CMS Management Board are shown in
Appendix B.
Minutes of all US CMS Management Board meetings shall be provided by the US
CMS Spokesperson. The minutes shall be submitted for approval at the next
subsequent Management Board meeting, and shall be publicly available to all US
CMS Collaboration members.
The US CMS Spokesperson is elected by the Collaboration Board, and is the chair
of the Management Board. The Spokesperson, acting with the advice and consent
of the Management Board, is responsible for the management of the US CMS
Project.
US members of the CMS Management Board shall be members of the US CMS
Management Board. CMS Management Board members include the US CMS Collaboration
Board Chair and such other US CMS members as shall be chosen by the CMS
Collaboration. CMS project managers who are members of the US CMS Management
Board shall also serve as the US Coordinator for their respective subsystem. At
present, appointed members of the US CMS Management Board exist for the Muon,
Hadron Calorimeter, and Trigger/DAQ subsystems. The organization and members of
the CMS Management Board are shown in Appendix C.
Each of the six US subsystems (Endcap Muon, Hadron Calorimeter, Electromagnetic
Calorimeter, Tracking, Trigger/Data Acquisition, and Software) shall annually
elect a representative to the US CMS Management Board. Each US subsystem shall
organize a US subsystem Institution Board, composed of one representative from
each US CMS institution that is participating in the corresponding CMS
subsystem. Each US CMS subsystem Institution Board shall elect a representative
who will serve a one year term on the US CMS Management Board. The elections
will be organized by the Spokesperson acting as Chair of the Management Board,
and will require the majority of the votes cast by the subsystem Institution
Board for election. This representative will also serve as the US Coordinator
for those subsystems lacking US representation on the CMS Management Board. At
present, these subsystems are Tracking, Electromagnetic Calorimeter, and
Software. US CMS subsystem institutional participation is shown in
Appendix D.
The US technical coordinators of the major US subsystems who are members of the
CMS Technical Board shall be non-voting members of the US CMS Management Board.
These technical representatives will provide the technical expertise needed to
make informed project decisions. The organization and members of the CMS
Technical Board are shown in Appendix E.
The US members of the CMS Finance Board who are liaisons to US funding agencies
(DOE and NSF) shall be members of the US CMS Management Board. The organization
and members of the CMS Finance Board are shown in Appendix
F.
The scope of US CMS responsibilities dictates that US CMS be treated as a
project for purposes of interaction with US funding agencies. For this reason,
a formal project management structure has been set up, with the project office
located at Fermilab. A Project Administrator and a Technical Coordinator are
nominated by the US CMS Spokesperson, with the advice and consent of the US CMS
Management Board, and with the approval of the US CMS Collaboration Board. The
US CMS Project Administrator and the Technical Coordinator shall be non-voting
members of the US CMS Management Board.