Date: Thu, 19 Dec 1996 09:50:00 -0500
From: "Daniel.Lehman" <Daniel.Lehman@mailgw.er.doe.gov>
Subject: January 16, 1997 Detector Contingency Working Meeting
     
     
     To:  Attendees/Presenters
     
     Below are the specifics for the Detector Contingency Working Meeting.  
     This is a very important meeting for DOE in preparation for the Spring 
     1997 reviews of the U.S. portion of the LHC detectors.
     
     If you have any questions, please contact me (phone: 301-903-4840, 
     fax: 301-903-8520, Email: Daniel.Lehman@oer.doe.gov).
     
     Thank you for your support.
     
     Dan Lehman
     
     
     
     
                        Working Meeting to Discuss
                        Contingency Need for Large
                        HENP Detectors
     
     Meeting:           Date:  January 16, 1997
                        Time:  8:30am - 3:00pm
                        Location:  DOE Germantown, Room E-401
     
     
     Attendees
     
     Chairman - Daniel Lehman
     
         DOE                       Detectors
     
     Gordon Charlton            Sam Aronson, RHIC
     Robert Diebold             Marty Breidenbach, SLD        
     Marvin Gettner             Dan Green/Jim Hanlon, CMS 
     John O'Fallon              John Huth, Atlas
     Steve Tkaczyk              Bernard Mecking, CEBAF 
     P.K. Williams              Dennis Theriot, CDF        
                                Mike Tuts, D0
     
     
     
     Meeting Purpose: To use past and present experience on large HENP 
     detectors to better understand the contingency allocation for the US 
     portion of the LHC detectors, US-CMS and US-ATLAS projects.
     
     Method: To review the contingency funds for past detector projects and 
     the projected contingency for current detectors.  In order to 
     extrapolate to those needed for the US-LHC detector projects, a 
     comparison of the relative state of the designs must be made for the 
     various detectors (off the shelf to beyond the state of the art; highly 

     conceptual to fully engineered).  Where possible, it would be useful to 

     separate past cost increases by category:
     
     1.  Items omitted from the initial design/cost estimate.
     
     2.  Scope change from original specifications.
     
     3.  Cost increase due to incorrect cost estimate.
     
     4.  Funding profile stretched out.
     
     5.  Schedule slip.
     
     6.  Other causes.
     
     Presentation: Each presenter for SLD, D0, CDF, CEBAF and RHIC is 
     requested to make a 15 minute presentation.  Please identify the 
     initial approved technical, cost and schedule baselines and the final 
     or current baselines.  Identify the design status of the original 
     baseline (e.g., advanced conceptual design) and the reasons for any 
     changes in final or current baselines.  Some of the generic reasons 
     are identified in the above Method section.
     
     The ATLAS and CMS presentations should present the current design 
     status and the basis for the proposed contingency plan.
     
     Advance Information: If possible, please send me your presentation by 
     January 10, 1997. 
     
     
                                         AGENDA
     
                                DOE Germantown, Room E-401
                                Thursday, January 16, 1997
                                     8:30am - 3:00pm
     
     
     8:30      Welcome and Introduction                      D. Lehman
     
     8:45      Need for Improvement                          J. O'Fallon
     
     9:00      Lessons Learned from SLD                      M. Breidenbach
     
     9:20      Lessons Learned from CDF                      D. Theriot
     
     9:40      Lessons Learned from DO                       M. Tuts
     
     10:00     BREAK
     
     10:10     Experience with CEBAF                         B. Mecking
     
     10:30     Experience with RHIC Detectors                S. Aronson
     
     11:00     Status of CMS Design and Contingency          D. Green\
                Analysis                                     J. Hanlon
     
     12:00     LUNCH
     
     1:00      Status of Atlas Design and Contingency 
                Analysis                                      J. Huth
     
     2:00      Discussion and Wrap-up
     
     3:00      ADJOURN